Policy Manual

Section A - School Division Organization


Section A - School Division Organization is currently under review.


Section B - School Board Operations


BBAA Method of Election December 8, 2003
BABA Duties of the Chairperson of the Board December 8, 2003
BBABA Duties of the Co-Chairperson(s) of Negotiations May 3, 2004
BBABB Duties of the Vice-Chairperson of the Board January 27, 1986
BBBA Duties of Board Members December 8, 2003
BBBB New Board Member Orientation June 12, 2006
BBBC Board Member Development Opportunities December 8, 2003
BBBE Expense Reimbursements for Trustees May 3, 2004
BBC Board Committees October 20, 2003
BBD Board-School Superintendent Relations March 17, 1986
BBE Solicitor March 17, 1986
BBG Consultants March 17, 1986
BCAA Inaugural (Annual) Meeting August 30, 2004
BCAB Meetings of the Board December 8, 2003
BCAC Special and Emergency Meetings December 8, 2003
BCBD Agendas December 8, 2003
BCBF Rules of Order January 4, 1994
BCBFB Suspension of the Rules October 20, 1986
BCBH Minutes December 8, 2003
BCBI Public Participation at Board Meetings December 8, 2003

Section C - General School Administration



Administrative Personnel Qualifications and Duties

CGBAA Duties of Assistant Superintendent - Program December 10, 2007
CGBAB Duties of Assistant Superintendent - Personnel December 10, 2007
CGBAC Duties of Assistant Superintendent - Special Education December 10, 2007
CGBAD Duties of the Secretary-Treasurer June 11, 2007
CGBAE Duties of the Assistant Secretary-Treasurer January 25, 1988
CGBAG Accountant March 12, 2007
CGBAI Administrative Assistant - Secretary-Treasurer's Department March 12, 2007
CGBAK Payroll Officer March 12, 2007
CGBAL Administrative Software and Support Technician December 13, 2004
CGBAM Director of Maintenance May 25, 1992
CGBAO Director of Transportation May 25, 1992
CGBAQ Director of Custodial Services May 25, 1992
CGBAS Maintenance/Custodial Supervisor February 21, 2000
CGBAV Administrative Secretary - Transportation/Logistics June 13, 2005
CGBAX Building Manager March 9, 1998
CGBAZ Administrative Assistant - Superintendents' Department December 10, 2007
CGC Administrative Assistant - Program May 26, 2008
CGCA Administrative Assistant - Student Services February 4, 2008
CGCB Administrative Assistant - Personnel February 4, 2008
CGCD Administrative Assistant - Community Schools May 25, 1992
CGCE Divisional Network Supervisor November 3, 2003
CGCF Divisional Network Technician June 13, 2005
CK Professional Development Opportunities March 21, 1988
CMAA Student Involvement In Decision Making May, 1977
CN Retention and Disposition of Records and Regulations for Retention and Disposition of Records December 5, 1994

Section D - Fiscal Management


DCDA Financial Statement and Budget Publication February 15, 1988
DCI Line Item Transfer Authority May 26, 2008
DFGA Staff Parking June 3, 1991
DFH Costs to Parents/Guardians for School Activities May 26, 2008
DG Deposit of Funds May 26, 2008
DI Accounting and Reporting April 21, 2008
DID Audits May 26, 2008
DJAA Authorized Signatures May 26, 2008
DJB Petty Cash Funds September 9, 2002
DJC Payroll Procedures June 1, 1981
DJD Expense Reimbursements for Employees April 21, 2008
DJEE Purchasing Procedures June 1, 1981
DJEJ Payment Procedures June 1, 1981
DJEJA Bill Payment Authorization
DK-JHB Student Activities Fund Management June 16, 2003

Section E - Business Management



Section F - Faculty Expansion Program


Section F - Faculty Expansion Program is currently under review.

Section G - Personnel


GAB Workplace Safety and Health May 3, 2004
GABA Confined Space Entry May 26, 2008
GABB Lock Out of Power Sources May 26, 2008
GABC Elevated Work May 26, 2008
GABD Hot Work Safety May 26, 2008
Code of Practice, Working Alone Policy June, 2004
GAC Personnel/Payroll Files June 13, 2005
GAE Concerns and Complaints June 12, 2000
GAEA Workplace Harassment December 10, 2007
GAEA-R Procedures for the Handling and Resolution of Harassment Complaints December 10, 2007
GAEA-R1 Harassment Report December 10, 2007
GAEAA Sexual Harassment December 8, 1997
GAEAA-R Sexual Harassment Complaint Procedure December 8, 1997
GAEAB Sexual Misconduct December 9, 1996
GAF Freedom From Violence December 10, 2007
GAF-R Procedures for the Handling and Resolution of Complaints of Workplace Violence December 10, 2007
GAF-R1 Violent Incident Report December 10, 2007
GAHB Staff Political Activities May 15, 2000
GAJ Employee Recognition for Long Service, Retirement and Resignation March 14, 2005
GBBAB Professional Personnel Qualification and Duties Coordinator of Special Education
GBBAC Curriculum Leaders May 8, 1995
GBBAE Duties of Principals May 25, 1998
GBBAG Functions of Teachers
GBBI Evaluation of Non-Tenured Teachers November 18, 1991
GBC Principal/Vice-Principal Selection February 25, 1991
GBEA Job Sharing For Teachers January 11, 1988
GBG Evaluation of Teachers Who Are Experiencing Difficulty in Their Teaching Situation November 18, 1991
GBI Professional Learning Framework March 14, 2005

Section G - Personal


Support Staff Personnel Qualifications and Duties

GCBAA Carpenter - Class V May 25, 1992
GCBAB Plumber/Gas Fitter May 25, 1992
GCBAD Mechanic December 8, 2003
GCBAE Welder/Mechanics Helper May 25, 1992
GCBAF Welder/Maintenance - Class IV May 25, 1992
GCBAG Painter - Class V May 25, 1992
GCBAI Courier - Class IV December 8, 2003
GCBAJ Utility - Class III (Maintenance Department) May 25, 1992
GCBAK Utility - Class II (Maintenance Department) May 25, 1992
GCBAL Roofer/Sheet Metal Building Exterior Repair Person - Class V May 25, 1992
GCBAN Electrician April 26, 1999
GCBAO Driver Trainer April 26, 1999
GCBAP Bus Driver - Full Time/Part Time December 8, 2003
GCBAQ Trades Assistant/Bus Driver - Class IV May 25, 1992
GCBAT Secretary - Substitute Clerk (Board Office/Superintendents' Team) April 26, 1999
GCBAV Head Custodian - Class IV May 25, 1992
GCBAW Head Custodian - Class III December 8, 2003
GCBAX Custodian - Class II December 8, 2003
GCBAXA Custodian - Class II Nights December 8, 2003
GCBAY Head Custodian II (Central Office) December 8, 2003
GCBAZ Night Custodian - Class I December 8, 2003
GCCAA Custodial Aide December 8, 2003
GCCAE Secretary - Class C May 25, 1992
GCCAF Receptionist May 25, 1992
GCCAH Accounts Payable Clerk - Class D May 25, 1992
GCCAI Purchasing Clerk April 26, 1999
GCCAJ Accounting Clerk - Class B April 26, 1999
GCCAK Payroll Clerk - Support Staff April 26, 1999
GCCAL Payroll Clerk - Instructional Staff April 26, 1999
GCCAO Secretary - Class D (Child Guidance) December 8, 2003
GCCAP Assistant Secretary - Class B (Child Guidance) December 8, 2003
GCCAQ Secretary - Class C (Program Resource Personnel) December 8, 2003
GCCAW Maintenance Secretary - Class C (Head Secretary - Maintenance Department) December 8, 2003
GCCAX Maintenance Secretary - Class B (Assistant Secretary - Maintenance Department) May 25, 1992
GCCAY Transportation Secretary - Class C (Head Secretary - Transportation Department) December 8, 2003
GCCAZ Transportation Secretary - Class B (Assistant Secretary - Transportation Department) May 25, 1992
GCDAD Librarian - Educational Resource Centre June 10, 1996
GCDAG Library Technician - ERC April 26, 1999
GCDAH Library Technician (School Library) May 25, 1992
GCDAI Career Choices Paraprofessional April 26, 1999
GCDAJ Paraprofessional (Bus Aide) December 8, 2003
GCDAK Paraprofessional May 25, 1992
GCDAN Paraprofessional (Special Needs) May 25, 1992
GCDANA Paraprofessional (Attendance) December 8, 2003
GCDAO Child Care Coordinator June 11, 2001
GCDAP School Secretary (Purchasing/Accounting) June 11, 2001
GCDAQ School Secretary (Student Services) June 11, 2001
GCDAR Assistant School Secretary (High School) June 11, 2001
GCDAS School Secretary (Elementary or Middle Years) June 11, 2001
GCDAT School Secretary (with Assistant - Elementary or Middle Years) June 11, 2001
GCDAU Assistant School Secretary (Elementary or Middle Years) June 11, 2001
GCDAV Technology Assistant June 13, 2005
GCI Support Staff Evaluation October 26, 1981
GCRAB Use of Computers and Computer Workstations June 16, 2003

Section H - Instructional Resources


Section H - Instructional Resources (Under Review)


Section I: Instructional Program


IB Seven Oaks School Division: Goals and Objectives May 3, 2004
IBA Technology June 12, 2000
IDAA French Language Programs March 14, 2005
IDAB Heritage Language Programs March 14, 2005
IDDC Homebound Instruction
IDDF Special Education June 11, 2007
IFAC Teaching and Learning Materials: Selection and Review October 3, 1983
IFCB Field Trips and Sports Trips May 3, 2004
IFCBA Field Trips and Excursions June 20, 1988
IFCBB Field Trips and Excursions May 3, 2004
IFCC Community Resource Persons March 9, 1987
IFCD School Volunteers November 13, 1987
IGAE Nutrition June 11, 2007
IHAD Parent Conferences April 10, 1978
IKD/LA Research January 10, 2000
IKE Libraries Without Walls Opening Doors To World-Wide Resources August 28, 2000

Section J - Students


JBB School Attendance February 2, 1987

JBCAA New Resident Students May 1977
JBCB Non-Resident Students May 13, 1996
JCAB School Safety, Locker Searches, Police Services September 9, 2002
JCB Student Involvement in Decision Making May 1977
JCD Safe and Caring School Communities February 5, 2007
JCDAC Drug Use
JCDAD/EDCB Bus Conduct
JD Student Discipline February 5, 2007
JDA/GAF Freedom from Violence October 18, 1993
JDD Suspension
JECBA Exchange Students
June 15, 1998
JGCCA Aids Policy September 26, 1988
JGCD Administration of Prescribed Medication June 16, 2003
JGCDA Communicable Disease Prevention January 10, 2005
JGCDB Anaphylaxis January 10, 2005
JGCE Pediculosis (Head Lice) May 25, 1998
JGEB Reporting Child Abuse October 18, 1993
JGF Student Safety
JGFA Fire Alarms and Fire Drills
JGFD Student Safety Patrols
JGFG Accidents
JGGA/EDDB Student Transportation Services May 15, 2000
JGCA/EDDB-R Regulations of Student Transportation Services May 25, 1993
JH Student Travel May 3, 2004
JHB/DK Student Activities Fund Management June 16, 2003
JR Student Records Policy June 16, 2003

Section K - General Public Relations



Section L - Inter-organizational Relations


LA/IKD Research January 10, 2000

Section M - Relations With Other Education Agencies

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