SCHOOL DISTRICT5SOUTHEASTKOOTENAY

Policies

Seven Oaks School Division Board Policy Manual

Table of Contents

Policy #1 - Motto, Vision, Mission and ValuesJanuary 22, 2024
Policy #2 - Governance Model January 22, 2024
Policy #3 - Role of the BoardJanuary 22, 2024
Policy #4 - Diversity, Equity and Inclusion January 22, 2024
Policy #5 - Strategic Planning and Indicators of SuccessJanuary 22, 2024
Policy #6 - Planning and Reporting Cycling 
January 22, 2024
Policy #7 - Board OperationsJanuary 22, 2024
Policy #8 - Conflict of InterestJanuary 22, 2024
Policy #9 - Code of ConductRevised, March 11, 2024
Policy #10 - Policy DevelopmentJanuary 22, 2024
Policy #11 - Board and Superintendent Relationship, Evaluation and Contingency Plan January 22, 2024
Policy #12 - Decision Making MatrixJanuary 22, 2024
Policy #13 - Learning Environment, Programs and ServicesJanuary 22, 2024
Policy #14 - Safe and Respectful SchoolsJanuary 22, 2024
Policy #15 - Community Engagement January 22, 2024
Policy #16 - Fiscal Management  January 22, 2024
Policy #17 - Assets and Facilities January 22, 2024
Policy #18 - TransportationJanuary 22, 2024


Administrative Procedures (Under Review)

Section A - School Division Organization
AC/JB
Commitment to Equity
May 5, 2014
ACB/JBA
Anti-Racism
May 5, 2014

Section B - School Board Operations
BBAA
Method of Election
December 8, 2003
BABA
Duties of the Chairperson of the Board
December 8, 2003
BBABA
Duties of the Co-Chairperson(s) of Negotiations
May 3, 2004
BBABB
Duties of the Vice-Chairperson of the Board
January 27, 1986
BBBA
Duties of Board Members
January 28, 2013
BBBB
New Board Member Orientation
June 12, 2006
BBBC
Board Member Development Opportunities
December 8, 2003
BBBE
Expense Reimbursements for Trustees
May 3, 2004
BBBG
Trustee Use of Division Resources
June 1, 2015
BBC
Board Committees
October 20, 2003
BBD
Board-School Superintendent Relations
March 17, 1986
BBE
Solicitor
March 17, 1986
BBG
Consultants
March 17, 1986
BC
Code of Conduct For Ethical and Effective Public Service
January 30, 2023
BCAA
Inaugural (Annual) Meeting
August 30, 2004
BCAB
Meetings of the Board
December 8, 2003
BCABE
Electronic Meetings
April 27, 2019
BCAC
Special and Emergency Meetings
December 8, 2003
BCB
Board Member Conflict of Interest
June 3, 2013
BCBD
Agendas
December 8, 2003
BCBF
Rules of Order
January 4, 1994
BCBFB
Suspension of the Rules
October 20, 1986
BCBH
Minutes
December 8, 2003
BCBI
Public Participation at Board Meetings
December 8, 2003
BHCIT
Information Technology Support for Trustees
March 2, 2020

Section C - General School Administration
CEB
Duties of the Superintendent
December 10, 2007
CEBA
Temporary Replacement of the Superintendent
September 28, 1987
CEE
School Superintendent - Compensation and Benefits

CEG
Professional Development Opportunities


Administrative Personnel Qualifications and Duties
CGBAA
Duties of Assistant Superintendent - Curriculum and Program
December 10, 2007
CGBAB
Duties of Assistant Superintendent - Personnel
December 10, 2007
CGBAC
Duties of Assistant Superintendent - Special Education
December 10, 2007
CGBAD
Duties of the Secretary-Treasurer
June 11, 2007
CGBAE
Duties of the Assistant Secretary-Treasurer
January 25, 1988
CGBAF
Accounting Supervisor
March 29, 2023
CGBAG
Accountant
March 12, 2007
CGBAH
Information Technology & Communications Director (ITC)
November 27, 2017
CGBAI
Administrative Assistant - Secretary-Treasurer's Department
March 12, 2007
CGBAK
Payroll Supervisor
March 12, 2007
CGBAL
Administrative Software and Support Technician
December 13, 2004
CGBAM
Director of Maintenance
May 25, 1992
CGBAO
Director of Transportation
May 25, 1992
CGBAQ
Assistant Director of Operations
April 27, 2009
CGBAS
Coordinators of Maintenance and Custodial Services
April 27, 2009
CGBAV
Transportation Coordinator
January 10, 2019
CGBAZ
Administrative Assistant - Superintendents' Department
December 10, 2007
CGC
Administrative Assistant - Program
May 26, 2008
CGCA
Administrative Assistant - Student Services
February 4, 2008
CGCB
Administrative Assistant - Personnel
February 4, 2008
CGCF
Division Network Administrator
May 29, 2017
CGCG
Divisional Network Technician: SharePoint
May 29, 2017
CK
Professional Development Opportunities
March 21, 1988
CMAA
Student Involvement In Decision Making
May, 1977
CN
Retention and Disposition of Records and Regulations for Retention and Disposition of Records
December 5, 1994

Section D - Fiscal Management
DCDA
Financial Statement and Budget Publication
February 15, 1988
DCI
Line Item Transfer Authority
May 26, 2008
DFGA
Staff Parking
June 3, 1991
DFH
Costs to Parents/Guardians for School Activities
February 7, 2022
DG
Deposit of Funds
May 26, 2008
DI
Accounting and Reporting
April 21, 2008
DIA
Annual Review of School Funds
December 1, 2008
DID
Audits
May 26, 2008
DJAA
Authorized Signatures
May 26, 2008
DJB
Petty Cash Funds
September 9, 2002
DJC
Payroll Procedures
June 1, 1981
DJD
Expense Reimbursements for Employees
December 12, 2016
DJD-R
Expense Reimbursements for Employees - Course Payments
December 2, 2024
DJDD
Corporate Credit Card Policy
March 24, 2014
DJDJ
Hand Held Wireless Communication Device
December 13, 2021
DJEE
Purchasing Procedures
June 3, 2019
DJEJA
Bill Payment Authorization

DK
Payment Of Accounts
December 1, 2008
DN
School Properties Disposition
June 3, 2019
DNIT
Electronics Technology Equipment Disposal
June 3, 2019

Section E - Business Management
EBBA
Seven Oaks School Division Fire Prevention and Safety

EBBB/EBBC
Seven Oaks School Division Fire Alarms and Fire Drills

EBBD
Emergency Closings

EBCD
Storm Days
March 9, 1998
EBCB/JCDAD
Bus Conduct

EDCC
School Bus Driver Recognition
March 2, 2020
EDDA
School-Owned Buses

EDDB/JGGA
Student Transportation Services
March 2, 2020
EDDB/JGGA-R
Day Care Catchment Areas
April 1, 2022
EDDB-R/JGGA
Regulations of Student Transportation Services
May 25, 1993
EGF
Non Owned Automobile Insurance Coverage
June 1, 1981

Section G - Personnel
GABAF
Dealing with Emergencies
June 14, 2010
GABJ
Guide to Investigating Accidents
February 8, 2010
GAC
Personnel/Payroll Files
June 13, 2005
GAE
Concerns and Complaints
March 12, 2018
GAHB
Staff Political Activities
May 15, 2000
GAJ
Employee Recognition for Long Service and Retirement
March 14, 2005
GBBAB
Student Services Director
December 13, 2021
GBBAC
Curriculum Leaders
May 8, 1995
GBBAE
Duties of Principals
May 25, 1998
GBBAG
Functions of Teachers
November 27, 2017
GBBI
Evaluation of Teachers
March 12, 2018
GBEA
Job Sharing For Teachers
January 11, 1988
GBEC
Alcohol and Drug Free Workplace
March 2, 2020
GBG
Evaluation of Teachers Who Are Experiencing Difficulty in Their Teaching Situation
November 18, 1991
GBI
Professional Learning Framework
March 14, 2005
GBKA
Public Interest Disclosure (Whistleblower)
June 3, 2019
GBM
Professional Personnel: Teacher Mobility
February 2, 2015
GBMA
Professional Personnel
March 14, 2005
GBR
Working Conditions of Teachers
March 23, 1998
GBRAA
Smoke-Free Environment
February 2, 2015
GBRAB
Smudging
December 12, 2016
GBRAC
Aids Policy
September 26, 1988
GBRHD
Deferred Salary Plan
June 7, 1982
GBRJ
Absenteeism
May 15, 2000
GBRL
Employees' Personal Problems

GCAB
Support Staff Personnel Calculations of Years of Experience, Sick Leave, Vacation and Seniority for Salary Purposes
February 7, 1994
GCAC
Support Staff Personnel - Paraprofessionals Leave for Short Courses and In-service Development
February 22, 1993

Support Staff Personnel Qualifications and Duties
GCBAA
Carpenter - Class V
January 10, 2019
GCBAB
Plumber
June 3, 2019
GCBAC
Heating and Ventilation Technician
June 3, 2019
GCBAD
Mechanic / Technician
January 10, 2019
GCBAE
Welder/Mechanics Helper
May 25, 1992
GCBAF
Welder/Maintenance - Class IV
May 25, 1992
GCBAG
Painter - Class V
January 10, 2019
GCBAI
Courier - Class 4
June 3, 2019
GCBAJ
Utility - Class III (Maintenance Department)
May 25, 1992
GCBAK
Utility - Class II (Maintenance Department)
May 25, 1992
GCBAL
Roofer/Sheet Metal Building Exterior Repair Person - Class V
November 27, 2017
GCBAN
Electrician
January 10, 2019
GCBAO
School Bus Trainer/Instructor Class 5
June 3, 2019
GCBAP
Bus Driver - Full Time/Part Time
December 8, 2003
GCBAQ
Maintenance Service Person
June 3, 2019
GCBAT
Human Resources Clerk
December 13, 2021
GCBAV
Custodial Day Team Leader
March 5, 2012
GCBAW
Custodial Night Team Leader
March 5, 2012
GCBAX
Custodian
June 3, 2019
GCCAF
Receptionist 
May 25, 1992
GCCAH
Accounting Clerk
January 25, 2016
GCCAI
Purchasing Clerk
April 26, 1999
GCCAJ
Accounting Clerk - Class B
April 26, 1999
GCCAK
Payroll Clerk - Support Staff
April 26, 1999
GCCAL
Payroll Clerk - Instructional Staff
April 26, 1999
GCCAO
Administrative Assistant - Student Services
March 12, 2018
GCCAQ
Administrative Assistant - Information Technology Centre
March 2, 2020
GCCAW
Administrative Assistant - Maintenance
December 8, 2003
GCCAX
Administrative Assistant - Maintenance Class B
May 25, 1992
GCCAY
Administrative Assistant - Transportation
December 8, 2003
GCCAZ
Administrative Assistant - Transportation Class B
May 25, 1992
GCDAH
Library Technician - School Library
May 25, 1992
GCDAJ
Educational Assistant - Bus
February 2, 2015
GCDAK
Educational Assistant - Regular
February 2, 2015
GCDAN
Educational Assistant - Special Needs
February 2, 2015
GCDAO
Child Care Coordinator
June 11, 2001
GCDAS
School Administrative Assistant
April 13, 2015
GCDAV
Computer System Technician
March 2, 2020
GCI
Support Staff Evaluation
December 13, 2021
GCRAB
Use of Computers and Computer Workstations
June 16, 2003

Section I: Instructional Program
IB
Seven Oaks School Division: Goals and Objectives
May 3, 2004
IBA
Responsible Use of Technology
September 12, 2024
IBB
Social Media
May 29, 2017
IDAA
French Language Programs
March 14, 2005
IDAAD
Indigenous Education Policy
November 27, 2017
IDAB
Heritage Language Programs
March 14, 2005
IDDC
Homebound Instruction

IDDF
Student Services
December 13, 2021
IDGA
Seven Oaks Adult Learning Centre Elections Policy
April 27, 2009
IFAC
Teaching and Learning Materials: Selection and Review
October 3, 1983
IFCB
Field Trips and Sports Trips
May 3, 2004
IFCBA
Field Trips and Excursions
June 20, 1988
IFCBB
Field Trips and Excursions
May 3, 2004
IFCC
Community Resource Persons
March 9, 1987
IFCD
School Volunteers
November 13, 1987
IGAE
Nutrition
June 11, 2007
IHAD
Parent Conferences
April 10, 1978
IHAIM
Classroom Makerspace Guidelines
January 10, 2019
IKAB
Assessment Policy
June 13, 2011
IKD/LA
Research
January 10, 2000
IKE
Libraries Without Walls Opening Doors To World-Wide Resources
August 28, 2000
IMG
Use of Certified Service Animals in Schools
December 13, 2021

Section J - Students
JA
Safe Learning Environment for 2SLGBTAQ+ Students & Staff
June 3, 2019
JBB
School Attendance
February 2, 1987
JBCAA
New Resident Students
May 1977
JBCB
Non-Resident Students
May 13, 1996
JCAB
School Safety, Locker Searches, Police Services
September 9, 2002
JCB
Student Involvement in Decision Making
May 1977
JCD
Safe and Caring School Communities
February 5, 2007
JCDAC
Drug, Alcohol and Substance Use by Students
June 3, 2019
JCDAD/EDCB
Bus Conduct

JD
Student Discipline
February 5, 2007
JDA/GAF
Freedom from Violence
October 18, 1993
JDD
Suspension

JECBA
Exchange Students
June 15, 1998
JGCCA
Aids Policy
September 26, 1988
JGCD
Administration of Prescribed Medication
December 16, 2016
JGCDA
Communicable Disease Prevention
January 10, 2005
JGCDB
Anaphylaxis
January 10, 2005
JGEB
Reporting a Child in Need of Protection
January 16, 2017
JGF
Student Safety

JGFA
Fire Alarms and Fire Drills

JGFD
Student Safety Patrols

JGFG
Accidents

JGFH
Concussion Policy
March 12, 2018
JGGA/EDDB
Student Transportation Services
March 2, 2020
JGGA/EDDB-R
Day Care Catchment Areas
April 1, 2022
JH
Student Travel
June 1, 2015
JHB/DK
Student Activities Fund Management
June 16, 2003
JK
Seclusion
January 30, 2023
JR
Student Records
June 16, 2003

Section K - General Public Relations
KBB
School-Sponsored Information Media

KG
Rental of School Facilities
January 30, 2023
KG/R
Rental of School Facilities - Regulations
May 26, 2008
KHA
Community Service Awards
May 30, 1994
KJ
Distribution of Advertising Materials
October 29, 1984
KJED
Donations to Outside Organizations
June 1, 2015

Section L - Inter-organizational Relations
LA/IKD
Research
January 10, 2000