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1330 Jefferson Avenue, Winnipeg, MB, R2P 1L3| Phone: (204) 632-6641| Fax: (204) 694-7229
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Maples Collegiate
Jun 17, 2019
School Day 6
No School Today
Parent Committees

Hello everyone,
Volunteer opportunities for "Maples Safe Grad" are now open.
Please click on the following web link (or copy it into your web browser if clicking doesn't work) to go to the signup sheet:
To sign up, just follow the instructions on the page. It only takes a few seconds to do.
Thank you for volunteering!​

Safe Grad Parent Committee Responsibilities

DOORS COMMITTEE

Pre-Grad Event

1.      Schedule volunteers for the entrance door (5:00 pm – 3:00 am)
2.      Make lists of all guests attending the dinner after the grad ticket sales.  Place these lists in binders for the door

Dinner and Dance

  1. Check the grads in and out of the dinner and guard against people without tickets
  2. Ensure that the grads get rides home by their parents
  3. Put wrist bands on grads and dates.  THEY NEED PICTURE ID!
  4. Phone home when necessary
      • Ensure no one enters the dance who doesn't belong
      • No grads or guests will drive home.
      • No one will be allowed to leave on their own accord by taxi, friend or relative unless indicated on the door forms 

EXITS AND SECURITY COMMITTEE

Pre-Grad Event

1.      Book 2 Winnipeg Police Service officers for the night.
2.      Decide who will stand by the exits throughout the evenig
·         South interior doors, south exterior doors, east interior doors, east exterior doors
3.      Schedule volunteers for the various exits of the venue (5:00 pm – 3:00 am)

Dinner and Dance

1.      Guard exterior doors against people without tickets and guests who want to leave but did not sign out yet
2.      Ensure that the grads get rides home by their parents
3.      Phone home when necessary

      • Ensure no one enters the dance who doesn't belong
      • No grads or guests will drive home.
      • No one will be allowed to leave on their own accord by taxi, friend or relative unless indicated on the door forms

MEDICAL COMMITTEE

Pre-Grad Event

  1. Secure accident forms from office and include in medical kit
  2. Secure and replenish medical kit
  3. Secure a time out or sick room for dinner
  4. Train volunteers for emergencies
  5. Schedule volunteers for the medical room (5:00 pm – 3:00 am)

Dinner and Dance

  1. Check washrooms and dance areas for ill students
  2. Care for sick, call home if necessary
  3. Fill out incident reports
  4. Clean up if necessary

DONATIONS COMMITTEE

Pre-Grad Event

  1. Distribute letters to potential donors (such as community businesses, etc.)
  2. Secure donations of money, gifts via letter or phone calls for:
      • Prizes to be awarded at the dinner and dance
  3. Package the gifts to be given away
  4. Send thank-you notes to donors
  5. Schedule volunteers who will guard the prizes during the night (5:00 pm – 1:00 am)

Dinner and Dance

  1. Set-up and organize the distribution of prizes at dance
  2. Guard the prizes throughout the night until prizes are given away

HOSPITALITY COMMITTEE

Pre-Grad Event

  1. Distribute letters to potential donors (such as community businesses, etc.)
  2. Secure and pick up food donations before the dinner and dance

Dinner and Dance

  1. Organize, set-up, maintain and clean-up grad's snack area and the hospitality room

 

ENTERTAINMENT COMMITTEE

Pre-Grad Tasks

1.      Book the various entertainment for the night (i.e. Fantasy Casino, Photo Booth, Henna Tattoos)

2.      Secure raffle tickets

3.      Schedule volunteers who will be playing "dealers" during Fantasy Casino (9:00 pm – 1:00 am)

 

Dinner and Dance

  1. Train with Fantasy Casino representative

2.      Provide play and raffle tickets

3.      Supervise grads participating in casino

4.      Administer various games (dealers)


 

IGNORE ALL THE INFORMATION BELOW.


 

 Parent Dinner/Dance Committee Responsibilities

Door Committee

Pre-Grad Event
  1. Schedule workers for the door and casino.
  2. Make lists of students attending the dinner 1 week before.  Place these lists in binders for each van and for the door.
  3. Decide who will stand by the exits and washrooms throughout the evening.
Dinner and Dance
  1. Check the grads in and out of the dinner and guard against people without tickets.
  2. Ensure that the grads get rides home by their parents.
  3. Put wrist bands on grads and dates.  THEY NEED PICTURE ID!
  4. Phone home when necessary.
      • Ensure no one enters the dance who doesn’t belong.
      • No grads or guests will drive home.
      • No one will be allowed to leave on their own accord by taxi, friend or relative unless indicated on the door forms 

Chauffeuring Committee

Pre-Grad Event
  1. Secure 2 vans.
  2. Secure cleanup kit for each van (pail, paper towels, vinegar or other agent).
  3. Secure parking spots for chauffeurs.
Dinner and Dance
  1. Drive grads home throughout the evening if it is an emergency. 
  2. ​​Make sure that they go inside the house and have a parent/guardian sign a release form.
  3. All grads and their guests are to go to the home of the grad indicated on the form.

Medical Committee

Pre-Grad Event
  1. Secure accident forms from office and include in medical kit
  2. Secure and replenish medical kit
  3. Secure a time out or sick room for dinner
  4. Train volunteers for emergencies
Dinner and Dance
  1. Check washrooms and dance areas for ill students
  2. Care for sick, call home if necessary
  3. Fill out incident reports
  4. Clean up if necessary

Donations Committee

Pre-Grad Event
  1. Secure donations of money, gifts via letter or phone calls for:
      • Prizes to be awarded at the dinner and dance
  2. Display and package the gifts to be given away
  3. Thank-you notes to donators
Dinner and Dance
  1. Set-up and organize the distribution of prizes at dance

Hospitality Committee


Dinner and Dance
  1. Organize, set-up, maintain and clean-up grad’s snack area and the hospitality room