PARENT GRAD CO-CHAIRS

• We need one or two parent volunteers to be the adults-in-charge when we transition from the dinner portion of the night to the dance portion of the night (Safe Grad).

• Maples Collegiate is responsible for the dinner portion of the night.

• The biggest responsibility is managing the doors for the sign in/out procedures.

• Ensure that every grad (and their guest) is picked up by the parent or guardian that was listed on the table.

DOORS COMMITTEE 

• Check in the grads and guests at the start of the event. THEY NEED GOVERNMENT-ISSUED ID.

• Put wristbands on everyone attending the event: grads, guests, parents, and staff members. Put a red wristband on individuals under 18. The blue wristbands are for individuals who are 18 and over.

• Ensure that the grads get picked up by the parent or guardian listed on the sign in/out sheet. They need to present the driver’s licence (not their plate number).

• Phone home for unforeseen emergencies (such as a grad needing to get home earlier than expected).

• Ensure no one enters the dance who doesn't belong.

• No grads or guests can drive home.

• No one will be allowed to leave on their own accord by taxi, friend or relative unless indicated on the door forms. 

• Guard exterior doors against people without tickets and guests who want to leave but did not sign out yet.

• Ensure that the grads leaving the event are accompanied by their parent/s or guardian/s.

MEDICAL COMMITTEE 

• Supervise the sick bay, washrooms, and dance areas for ill students.

• Care for sick, call home if necessary.

• Fill out incident reports if needed.

• Clean up if necessary.

DONATIONS COMMITTEE 

• Secure donations for the raffle prizes to be awarded at the dinner and dance.

• Package the gifts received and deliver it to the Maples Office on or before Jun 20, 2024.

HOSPITALITY COMMITTEE

• Secure, pick up, and deliver food donations for the parent volunteers to Victoria Inn Hotel.