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1330 Jefferson Avenue, Winnipeg, MB, R2P 1L3| Phone: (204) 632-6641| Fax: (204) 694-7229
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Maples Collegiate
Nov 13, 2019
School Day 2
No School Today
Parent Committees
​​​Hello everyone,
Volunteer opportunities for "Maples Safe Grad" are now open.
Please click on the following web link (or copy it into your web browser if clicking doesn't work) to go to the signup sheet:
To sign up, just follow the instructions on the page. It only takes a few seconds to do.
Thank you for volunteering!​

Safe Grad Parent Committee Responsibilities

DOORS COMMITTEE

Pre-Grad Event

1.      Create multiple sign in binders (i.e. A-D, E-G, etc.) by getting personal information from the teacher in charge of the grad tickets.
2.      Purchase wristbands (i.e. one colour for under 18, another colour for over 18).
3.      Schedule volunteers for the entrance door (6:00 pm – 2:00 am, 2-hour shifts)
4.      Make lists of all guests attending the dinner after the grad ticket sales.  Place these lists in binders for the door

Dinner and Dance

  1. Check the grads in and out of the dinner and guard against people without tickets
  2. Ensure that the grads get rides home by their parents
  3. Put wristbands on grads and dates.  THEY NEED GOVERNMENT-ISSUED ID!
  4. Phone home when necessary
      • Ensure no one enters the dance who doesn't belong
      • No grads or guests will drive home.
      • No one will be allowed to leave on their own accord by taxi, friend or relative unless indicated on the door forms 

​​​

EXITS AND SECURITY COMMITTEE

Pre-Grad Event

1.      Book 2 Winnipeg Police Service officers for the night.
2.      Decide who will stand by the exits throughout the evening
·         South interior doors, south exterior doors, east interior doors, east exterior doors
3.      Schedule volunteers for the various exits of the venue (6:00 pm – 2:00 am, 2 hour shifts)

Dinner and Dance

1.      Guard exterior doors against people without tickets and guests who want to leave but did not sign out yet
2.      Ensure that the grads get rides home by their parents
3.      Phone home when necessary

      • Ensure no one enters the dance who doesn't belong
      • No grads or guests will drive home.
      • No one will be allowed to leave on their own accord by taxi, friend or relative unless indicated on the door forms


 

MEDICAL COMMITTEE

Pre-Grad Event

  1. Secure accident forms from office and include in medical kit
  2. Secure and replenish medical kit
  3. Secure a time out or sick room for dinner (the hotel will provide a room for us)
  4. Train volunteers for emergencies
  5. Schedule volunteers for the medical room (6:00 pm – 2:00 am, 2-hour shifts)

Dinner and Dance

  1. Check washrooms and dance areas for ill students
  2. Care for sick, call home if necessary
  3. Fill out incident reports
  4. Clean up if necessary


 

DONATIONS COMMITTEE

Pre-Grad Event

  1. Distribute letters to potential donors (such as community businesses, etc.)
  2. Secure donations of money, gifts via letter or phone calls for:
      • Prizes to be awarded at the dinner and dance
  3. Package the gifts to be given away
  4. Send thank-you notes to donors
  5. Schedule volunteers who will guard the prizes during the night (6:00 pm – 12:00 am, 2 hour shifts)

Dinner and Dance

  1. Set-up and organize the distribution of prizes at dance
  2. Guard the prizes throughout the night until prizes are given away
  3. Announce winners at midnight


 

HOSPITALITY COMMITTEE

Pre-Grad Event

  1. Distribute letters to potential food donors (for the parent volunteers)
  2. Secure and pick up food donations before the dinner and dance

Dinner and Dance

  1. Organize, set-up, maintain and clean-up grad's snack area and the hospitality room

 

ENTERTAINMENT COMMITTEE

Pre-Grad Tasks

1.      Book/confirm the various entertainment for the night (i.e. Fantasy Casino, Photo Booth, Henna Tattoos)

2.      Purchase raffle tickets

3.      Schedule volunteers who will be playing “dealers" during Fantasy Casino (9:00 pm – 12:00 am)

 

Dinner and Dance

  1. Train with Fantasy Casino representative (before Safe Grad)

2.      Provide play and raffle tickets

3.      Supervise grads participating in casino

4.      Administer various games (dealers)

 


 

STUDENT GRAD COMMITTEE: The student grad committee (in conjunction with the staff grad committee) will be in charge of the following items:

·         Fundraise to lower the costs of their grad tickets
·         Choose the theme of the dinner and dance
·         Choose the menu for the dinner
·         Meet with the decorator to discuss colour palettes, centerpieces, stage decorations, etc.
·         Create the seating chart
·         Help out with booking a photo booth, henna tattoo, and fantasy casino
·         NOTE: the dinner portion will be planned by the staff grad committee!