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Please refer to information below pertaining to rental of facilities in the Seven Oaks School Division.

Check the Facility Availability (please note: we are currently entering a backlog of bookings - submitted applications may be denied but will be kept for cancellations or other facility availability).

Rental of School Facilities Policy

Rental of School Facilities Regulations

How to Apply for Use of School Facilities

1. ​All applications must be made in writing using the Application to Use School Facilities form. Completed application forms are to be emailed to permits@7oaks.org.
   
   Application deadlines will be observed as follows:

• All application for Regular (weekly October to June) must be submitted not less than four weeks prior to the expected start date.
• All applications must be submitted before August 1st.
• Occasional Use: Other than requests involving the serving of any alcoholic beverages - not less than two weeks prior to the event.
• Sports Events: Not less than one month prior to event.
• Requests involving the serving of any alcoholic beverages: Must be made by formal letter of application and must then be approved by the Board.
  

2. ​Renewals: Groups currently using school facilities on a regular basis must renew applications and make any changes required as soon as the current permit expires.
   
   Unless special permission is granted by the Director of Operations all regular activities, with the exception of the Churches, Nurseries, and the Before and After School programs, shall not begin until the first week of school in October and shall suspend activities during the Christmas, Spring, and Summer Breaks.
   
   
3. All permits for rental of school facilities shall be coordinated through the Maintenance/Transportation/Custodial Department - Learning and Service Centre who will obtain approval from the school principal.
   
   
4. The Maintenance/Custodial Department - Learning and Service Centre will notify the appropriate custodial staff and the building principal who will notify teaching staff affected (i.e. the physical education or music departments).
   
   
5. A rental permit must be issued before any organization or group can use school facilities.​
   

Completed application forms MUST be emailed to permits@7oaks.org

For further information please contact  the Maintenance Department at (204) 338-7991.