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Seven Oaks School Division
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Apr 26, 2024
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Seven Oaks School Division Board Policy Manual

​Table of Contents

​Policy #1 - Motto, Vision, Mission and Values

​Policy #2 - Governance Model​

Policy #3 - Role of the Board​

Policy #4 - ​Diversity, Equity and Inclusion

Policy #5 - Strategic Planning and Indicators of Success

Policy #6 - Planning and Reporting Cycling

Policy #7 - Board Operations

Policy #8 - Conflict of Interest

Policy #9 - Code of Conduct​

Policy #10 - Policy Development

Policy #11 - Board and Superintendent Relationship, Evaluation and Contingency Plan

Policy #12 - Decision Making Matrix

Policy #13 - Learning Environment, Programs and Services

Policy #14 - Safe and Respectful Schools

Policy #15 - Community Engagement

Policy #16 - Fiscal Management

Policy #17 - Assets and Facilities

Policy #18 - Transportation​



Administrative Procedures (Under Review)​

​Section A - School Division Organization

​​​
AC/JB
 C​ommitment to Equity​
 May 5, 2014
ACB/JBA​​
 ​Ant​i-Racism
 ​June 14, 2021​



Section B - School Board Operations

​
BBAA​
 Method of Election​
 December 8, 2003
BABA Duties of the Chairperson of the Board December 8, 2003
BBABA Duties of the Co-Chairperson(s) of Negotiations May 3, 2004
BBABB Duties of the Vice-Chairperson of the Board January 27, 1986
BBBA Duties of Board Members​ January 28, 2013
BBBB New Board Member Orientation June 12, 2006
BBBC Board Member Development Opportunities December 8, 2003
BBBE Expense Reimbursements for Trustees May 3, 2004
​BBBG ​Trustee Use of Division Resources ​June 1, 2015
BBC Board Committees October 20, 2003
BBD Board-School Superintendent Relations March 17, 1986
BBE Solicitor March 17, 1986
BBG

BC
 Consultants

Code of Conduct For Ethical and Effective Public Service
 March 17, 1986

January 30, 2023
BCAA Inaugural (Annual) Meeting August 30, 2004
BCAB Meetings of the Board
 December 8, 2003
BCABE​ Electronic Meetings​
 April 27, 2019​​
BCAC Special and Emergency Meetings December 8, 2003
BCB Board Member Conflict of Interest June 3, 2013
BCBD Agendas December 8, 2003
BCBF Rules of Order​
 January 4, 1994
BCBFB Suspension of the Rules
 October 20, 1986
BCBH Minutes
 December 8, 2003
BCBI
 Public Participation at Board Meetings
 December 8, 2003
​BHCIT
 ​Information Technolo​gy Support for Trustees​
 ​March 2, 2020


Section C - General School Administration​

​​​​​

​

​Administrative Personnel Qualifications and Duties

 
CGBAA
 Duties of Assistant Superintendent - Curriculum and Program December 10, 2007
CGBAB
 Duties of Assistant Superintendent - Personnel December 10, 2007
CGBAC Duties of Assistant Superintendent - Special Education December 10, 2007
CGBAD Duties of the Secretary-Treasurer June 11, 2007
CGBAE Duties of the Assistant Secretary-Treasurer January 25, 1988
CGBAF Accounting Supervisor​
 March 29, 2023
CGBAG Accountant​​
 March 12, 2007
​CGBAH ​Information Technology & Communications Director (ITC)
 ​November 27, 2017
CGBAI Administrative Assistant - Secretary-Treasurer's Department March 12, 2007
CGBAK Payroll Supervisor​
 March 12, 2007
CGBAL Administrative Software and Support Technician​
 December 13, 2004
CGBAM Director of Maintenance May 25, 1992
CGBAO Director of Transportation May 25, 1992
CGBAQ Assistant Director of Operations April 27, 2009
CGBAS Coordinators of Maintenance and Custodial Services April 27, 2009
CGBAV
 Transportation Coordinator January 10, 2019
​CGBAZ
 Administrative Assistant - Superintendents' Department December 10, 2007
CGC Administrative Assistant - Program May 26, 2008
CGCA Administrative Assistant - Student Services
 February 4, 2008
CGCB Administrative Assistant - Personnel February 4, 2008
CGCF Division Network Administrator May 29, 2017
CGCG Divisional Network Technician: SharePoint
 May 29, 2017
CK Professional Development Opportunities
 March 21, 1988
CMAA Student Involvement In Decision Making May, 1977
CN Retention and Disposition of Records and Regulations for Retention and Disposition of Records December 5, 1994
​
 

Section D - Fiscal Management

 
DCDA
 Financial Statement and Budget Publication February 15, 1988
DCI Line Item Transfer Authority May 26, 2008
DFGA Staff Parking
 June 3, 1991
DFH Costs to Parents/Guardians for School​ Activities February 7, 2022​
DG Deposit of Funds May 26, 2008
DI Accounting and Reporting April 21, 2008
DIA Annual Review of School Funds
 December 1, 2008
DID Audits May 26, 2008
DJAA Authorized Signatures May 26, 2008
DJB Petty Cash Funds September 9, 2002
DJC Payroll Procedures June 1, 1981
DJD Expense Reimbursements for Employees
 December 12, 2016
DJD-R Expense Reimbursements for Employees - Course Payments March 14, 2011
​DJD-R1 ​Expense Reimbursements for Employees - Technology Department
 ​December 12, 2016
DJDD Corporate Credit Card Policy March 24, 2014
DJDJ Hand Held Wireless Communication Device December 13, 2021​
DJEE Purchasing Procedures
 June 3, 2019
DJEJA Bill Payment Authorization
DK Payment Of Accounts December 1, 2008
​DN ​School Properties Disposition ​June 3, 2019
​DNIT ​Electronics Technology Equipment Disposal ​June 3, 2019
 
 

Section E - Business Management

 
 

​Section G - Personnel

 
GA
 Workplace Safety and Health
 January 31, 2011
GAB Hazard Identification and Control Plan January 31, 2011
GAB-1 Duties of Workplace Safety and Health Committees and School Division April 5, 2010
GABA Statement of Workplace Safety & Health Responsibilities January 25, 2010
GABAB A Procedure for Worker Participation in Workplace Safety and Health Activities January 30, 2023
GABAB-R1 Committee Rules for Discharging Duties Under the Workplace Safety and Health Act January 30, 2023
GABAC Site Inspection Procedures April 5, 2010
GABAC-R1
 Scheduled Inspections of Building Systems December 16, 2013
GABAD
 Resolution Procedures for Safety and Health Concerns
 April 5, 2010
​GABAF
 ​Dealing with Emergencies
 ​June 14, 2010
GABB Lock Out of Power Sources​
 May 26, 2008
GABBA Confined Space Entry April 22, 2013
GABBA-R Safety Permit: Confined Space Entry
 April 22, 2013
GABBA-R1 Safety Form: Worksite Hazard Analysis April 22, 2013
GABC Elevated Work May 26, 2008
GABD
 Hot Work Safety April 23, 2013
GABD-R Safety Permit: Hot Work March 5, 2012
GABE Dangerous Work Refusal Procedure January 25, 2010
GABE-R Work Refusal Report January 25, 2010
GABEE Right to Refuse Dangerous Work January 25, 2010
GABAF Dealing with Emergencies June 14, 2010
GABEF Investigation into Refusal to Work, Dangerous Occurrences & Accidents January 25, 2010
GABF Managing Exposure to Human Blood/Body Fluids (Bloodborne Pathogen Precautions March 9, 2009
GABFA Chemical and Biological Control Plan June 14, 2010
GABG Working Alone Policy March 9, 2009
GABGF Hearing Conservation Program March 5, 2012
GABH Contractor Safety Program January 25, 2010
GABH-R Ongoing Maintenance Contractors Yearly Safety Agreement January 25, 2010
GABHA Contractor Safety Requirements January 25, 2010
​GABI
​Safe Use Of Hand and Power Tools
​March 9, 2009
GABJ
 Guide to Investigating Accidents February 8, 2010
GABJ-R2
 Guide to Investigating Workplace Incidents March 9, 2009
GAC Personnel/Payroll Files June 13, 2005
GAE Concerns and Complaints March 12, 2018
GAEA Respectful Workplace Feb. 8, 2010
GAEA-R Procedures for the Handling and Resolution of Harassment Complaints April 25, 2011
GAEA-R1 Harassment Report
 December 10, 2007
GAEAB Sexual Misconduct December 9, 1996
GAF Freedom From Violence January 30, 2023
GAF-R Guide to Investigating Violent Workplace Incidents March 5, 2012
GAF-R1 Violent Incident Report March 5, 2012
GAF-R2 Violent Incident Investigation Summary Report March 5, 2012
GAH Plan for Training Workers and Supervisors in Safe Work Practices and Procedures January 31, 2011
GAHB Staff Political Activities May 15, 2000
GAJ Employee Recognition for Long Service and ​Retirement
 March 14, 2005
GAK Workplace Safety and Health Program Evaluation January 31, 2011
GBBAB Student Services Director December 13, 2021​
GBBAC Curriculum Leaders May 8, 1995
GBBAE Duties of Principals May 25, 1998
GBBAG Functions of Teachers
 November 27, 2017
GBBI Evaluation of Teachers March 12, 2018
GBEA Job Sharing For Teachers January 11, 1988
​GBEC ​Alcohol and Drug Free Workplace
 ​March 2, 2020​
GBG Evaluation of Teachers Who Are Experiencing Difficulty in Their Teaching Situation
 November 18, 1991
GBI Professional Learning Framework​
 March 14, 2005
​GBKA ​Public Interest Disclosure (Whistleblower) ​June 3, 2019
​

Section G - Personal

 
 
 

Support Staff Personnel Qualifications and Duties

 
GCBAA
 Carpenter - Class V
 January 10, 2019
GCBAB
 Plumber June 3, 2019
​GCBAC ​Heating and Ventilation Technician ​June 3, 2019
GCBAD Mechanic / Technician January 10, 2019
GCBAE Welder/Mechanics Helper
 May 25, 1992
GCBAF Welder/Maintenance - Class IV May 25, 1992
GCBAG Painter - Class V January 10, 2019
GCBAI Courier - Class 4 June 3, 2019
GCBAJ Utility - Class III (Maintenance Department) May 25, 1992
GCBAK Utility - Class II (Maintenance Department) May 25, 1992
GCBAL Roofer/Sheet Metal Building Exterior Repair Person - Class V November 27, 2017
GCBAN Electrician January 10, 2019
GCBAO School Bus Trainer/Instructor Class 5
 June 3, 2019
GCBAP
 Bus Driver - Full Time/Part Time December 8, 2003
GCBAQ Maintenance Service Person June 3, 2019
GCBAT
 Human Resources Clerk
 December 13, 2021 ​​
​GCBAV
 ​Custodial Day Team Leader​
 ​March 5, ​2012
​GCBAW
 ​Custodial Night Team Leader​
 ​March 5, 2012
​GCBAX
 ​Custodian​​
 ​June 3, 2019
​GCCAF
 ​Receptionist​
 ​May 25, 1992
​GCCAH
 ​Accounting Clerk​
 ​January 25, 2016
​GCCAI
 ​Purchasing Clerk
 ​April 26, 1999
​GCCAJ
 ​Accountin​g Clerk - Class B​
 ​April 26, 1999
​GCCAK
 ​Payroll Clerk - Support Staff
 ​April 26, 1999
​​GCCAL
 ​Payroll Clerk - Instructional Staff​
 ​April 26, 1999
​GCCAO
 ​Administrative Assistant - Student Services​
 ​March 12, 2018
​GCCAQ
 ​Administrative Assistant - Information Technology Centre
 ​March 2, 2020
​GCCAW
 ​Administrative Assistant - Maintenance​​
 ​December 8, 2003
​GCCAX
 ​Administrative Assistant - Maintenance Class B​
 ​May 25, 1992
​GCCAY
 ​Administrative Assistant - Transportation​
 ​December 8, 2003
​GCCAZ
 ​Administrative Assistant - Transportation Class B
 ​May 25, 1992
​GCDAH
 ​Library Technician - School Library​
 ​May 25, 1992
​GCDAJ
 ​Educational Assistant - Bus
 ​February 2, 2015
​GCDAK
 ​Educational Assistant - Regular
 ​February 2, 2015
​GCDAN
 ​​Educational Assistant - Special Needs​
 ​February 2, 2015
​GCDAO
 ​Child Care Coordinator
 ​June 11, 2001
​GCDAS
 ​School Administrative Assistant​
 April 13, 2015
GCDAV
 ​​Computer System Technician​
 March 2, 2020
​GCI
 ​Support Staff Evaluation​
 ​December 13, 2021
​GCRAB
 ​Use of Computers and Computer Workstations​
 ​June 16, 2003


Section I: Instructional Program

 
IB
 Seven Oaks School Division: Goals and Objectives May 3, 2004
IBA Responsible Use of Technology May 29, 2017
​IBB ​Social Media ​May 29, 2017
IDAA French Language Programs March 14, 2005
IDAAD Indigenous Education Policy November 27, 2017
IDAB Heritage Language Programs March 14, 2005
IDDC Homebound Instruction
IDDF
 Student Services​​
 December 13, 2021​
IDGA Seven Oaks Adult Learning Centre Elections Policy April 27, 2009
IFAC Teaching and Learning Materials: Selection and Review October 3, 1983
IFCB Field Trips and Sports Trips May 3, 2004
IFCBA Field Trips and Excursions June 20, 1988
IFCBB Field Trips and Excursions May 3, 2004
IFCC Community Resource Persons March 9, 1987
IFCD School Volunteers November 13, 1987
IGAE Nutrition June 11, 2007
IHAD
 Parent Conferences April 10, 1978
​IHAIM ​Classroom Makerspace Guidelines ​January 10, 2019
IKAB Assessment Policy June 13, 2011
IKD/LA Research
 January 10, 2000
IKE

 Libraries Without Walls Opening Doors To World-Wide Resources August 28, 2000
​IMG
 ​Use of Certified Service Animals in Schools
 ​December 13, 2021​​


Section J - Students

 
JA
 Safe Learning Environment for 2SLGBTAQ+ Students & Staff June 3, 2019
JBB
 School Attendance February 2, 1987
JBCAA New Resident Students May 1977
JBCB Non-Resident Students May 13, 1996
JCAB School Safety, Locker Searches, Police Services September 9, 2002
JCB Student Involvement in Decision Making May 1977
JCD Safe and Caring School Communities February 5, 2007
JCDAC Drug, Alcohol and Substance Use by Students
 June 3, 2019
JCDAD/EDCB Bus Conduct
JD Student Discipline February 5, 2007
JDA/GAF Freedom from Violence​
 October 18, 1993
JDD Suspension
JECBA Exchange Students June 15, 1998
JGCCA Aids Policy September 26, 1988
JGCD Administration of Prescribed Medication December 16, 2016
JGCDA Communicable Disease Prevention
 January 10, 2005
JGCDB Anaphylaxis January 10, 2005
​JGEB Reporting a Child in Need of Protection January 16, 2017
JGF Student Safety
JGFA Fire Alarms and Fire Drills
JGFD Student Safety Patrols
JGFG Accidents
​JGFH ​Concussion Policy
 ​March 12, 2018
JGGA/EDDB Student Transportation Services​
 March 2, 2020​
JGGA/EDDB-R Day Care Catchment Areas
 April 1, 2022​​
JH Student Travel June 1, 2015
JHB/DK
 Student Activities Fund Management​​
 June 16, 2003
​JK
Seclusion​​January 30, 2023
JR Student Records​​
 June 16, 2003
​

Section K - General Public Relations

 


Section L - Inter-organizational Relations

 
LA/IKD​
 Research
 January 10, 2000
 
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